Comma Style Formatting in Excel

For example, we have a company’s monthly sales and production dataset without a number format. In such cases, if we need to apply the comma style number format for the positive values, comma style formatting in Excel separates the thousands with a comma. It adds two decimal places at the end and a dash symbol at the zero values. It can also help create the custom number format of our choice. Moreover, it also makes it easier to access and increases readability by setting up data at an industry standard. 

The comma style format (also known as the thousands separator) regularly goes with the “Accounting” format. Like the “Accounting” position, the comma arrangement embeds commas in bigger numbers to isolate thousands, hundred thousand, millions, and all values considered.

The standard comma style format contains up to two decimal points and a thousand separators and locks the dollar sign to the extreme left half of the cell. Negative numbers are shown in enclosures. To apply this format in a spreadsheet, we must feature every cell and click “Comma Style Format” under formatting choices in excelFormatting Choices In ExcelFormatting is a useful feature in Excel that allows you to change the appearance of the data in a worksheet. Formatting can be done in a variety of ways. For example, we can use the styles and format tab on the home tab to change the font of a cell or a table.read more.

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How to Apply Comma Style in Excel (accounting format)?

Excel Shortcuts to Use Comma Style Format

  • We must select the cells which need to format.

  • Press the Alt key that enables the commands on the ExcelCommands On The ExcelVLOOKUP function, IF condition, CONCATENATE function, find MAXIMUM and MINIMUM values are the most commonly used excel commands.read more ribbon.

  • Press H to select the Home tab in the Excel ribbonExcel RibbonThe ribbon is an element of the UI (User Interface) which is seen as a strip that consists of buttons or tabs; it is available at the top of the excel sheet. This option was first introduced in the Microsoft Excel 2007.read more, it enables the Home tab of Excel.Press 9 to decrease the decimal, and press 0 to increase the decimal point from values.If you want to open the format cells dialogue, press Ctrl+1.If you want to show a monetary valueMonetary ValueMonetary value refers to the value of a product or service measured in terms of money. read more without a currency symbol, you can click None under option format cells.Like the “Currency” format, the “Accounting” group is utilized for financial qualities. In any case, this arrangement adjusts the decimal purposes of numbers in a section. Likewise, the “Accounting” design shows zeros as dashes and negative numbers in brackets. Like the “Currency” format organizes, we can determine what number of decimal spots we need and whether to utilize a thousand separators. We cannot change the default show of negative numbers except if we make a custom number organization.

Advantages

  • It helps to format the number when we are dealing with currency.It provides help in showing the correct value with commas.It is just a one step process.It is very easy and convenient to use.

Disadvantages

  • It always enables the number format with a thousand separators.It provides the decimal points of two places while using this function.

Things to Remember

  • Rather than choosing a range of cells, we can likewise tap on the letter over a column to select the whole column or the number next to a column to select an entire row. We can likewise tap the little box to one side of “A” or above “1” to choose the whole spreadsheet at once.We must always check and remove it if we do not need a comma. Decimal is also the user’s choice if they want to put a decimal in values or not.A custom Excel number format changes just the visual representation. For example, how value is shown in a cell. The basic value put away in a cell is not changed.The comma Excel format is a default option to show numbers with a comma in the thousands place and includes two decimal places (Eg: “13000” becomes “13,000.00). It may also enable us to change the visible cell styles in an area of the ribbon to easily select different options for comma and display format as required in our sheet.

This article has been a guide to Comma Style in Excel. We discussed the comma style format in Excel with shortcut keys and Excel examples with a downloadable Excel template. You may learn more about Excel from the following articles: –

  • We must first enter the values in Excel to use the comma number format in Excel. We can use accounting Excel format in the “Number” format ribbon, select the amount cell, click on ribbon home, and select the “Comma Style” from the “Number” format column. Once we click on the “Comma Style,” it will provide the comma-separated format value. If we want to remove the decimal, we must click on the icon under “Number” on “Decrease Decimal.” Once we remove the decimal, we can see below the value without decimals. Then, we must select cells under the “Amount” column. Then, right-click on it, and choose “Format Cells.” After that, select the “Accounting” option under the “Format Cells.” If we do not want the decimal places, we can insert 0 under decimal places. And click on “OK.” Below is the formatted data after removing decimal points.

  • How to Use Find and Select in Excel?Subscript ExcelSuperscript ExcelFormat Phone Numbers in ExcelFormat Phone Numbers In ExcelYou can format the phone numbers in excel for the selected cells with the help of the “format cells” option that appears on right-clicking. It doesn’t change the phone number credentials but standardizes its presentation on the sheet.read more